Corporate Legal Assistant

Aplin is excited to partner with a leading Edmonton law firm to hire a motivated and detail-oriented Corporate Legal Assistant to join a dynamic legal team.
Reporting directly to one of their Partners, the ideal candidate brings a strong foundation in corporate law and real estate, a keen eye for detail, and the ability to manage complex administrative tasks with professionalism, discretion, and efficiency.

This firm offers the following:

• One day to work from home per week
• Top benefits
• RRSP matching
• Free onsite fitness center
• Health & Wellness Subsidy
• Legal Subsidy
• Corporate discounts on transit passes and memberships with the City of Edmonton, cycle classes and more perks!

Key Responsibilities:

Document Preparation & Legal Support

• Draft and prepare legal correspondence, agreements, and related documents.
• Conduct searches (Land Titles, Registries, PPR, SPIN, etc.) and navigate ALF database efficiently.
• Prepare annual returns and maintain Minute Book documentation.
• Adhere to all legal processes, Law Society of Alberta regulations, and established corporate practices.
• Provide general administrative support, including expense reimbursement preparation and ad hoc requests from the supervising Partner.

Practice Coordination

• Manage daily email filing, document organization, conflict searches, and file opening/closing processes.
• Ensure all client correspondence and documents are uploaded to the document management system (NetDocs).
• Coordinate all incoming and outgoing mail and maintain up-to-date client file lists.
• Schedule meetings, appointments, and manage key deadlines and court dates as directed.
• Execute instructions promptly and accurately, both verbal and written.

Accounting Support

• Assist with client billing and invoicing as per supervisor’s direction.
• Process write-offs and ensure proper handling of trust funds according to firm and Law Society Procedures.
• Input time entries, track tasks, and maintain accurate accounting data in the firm’s software system (Acumin).

Client Communication

• Draft routine client correspondence and respond to basic inquiries as directed.
• Maintain professionalism in all communications, ensuring a positive client experience.

Firm Leadership and Team Collaboration

• Liaise effectively with other departments including Accounting, Corporate Services, Litigation Support, and Operations.
• Participate in staff meetings, training sessions, and practice group meetings.
• Support firm initiatives and contribute to a positive, collaborative work environment.

Qualifications:

• Legal Assistant Diploma or equivalent experience.
• 3+ years of experience in corporate law.
• Exposure to real estate law considered an asset.
• Proficiency in Microsoft Office Suite, ALF, NetDocs, Acumin, and legal database systems.
• Entrepreneurial Spirit and team collaboration.
• Strong organizational skills with the ability to prioritize and meet deadlines.
• Excellent written and verbal communication skills.
• A proactive, solution-oriented mindset and commitment to continuous professional growth.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.