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We are currently seeking a Billing Coordinator to join our team at a leading law firm. This is an excellent opportunity for a detail-oriented, organized, and proactive individual with experience in legal or professional billing services. This opportunity is available in Toronto, Ottawa or Montreal.
Key Responsibilities
The Billing Coordinator will be responsible for a variety of billing tasks, including but not limited to:
- Preparing final billings on a monthly, quarterly, or on-request basis, including:
- Processing and editing pre-bills
- Inputting changes to pre-bills in IP Progress/CMS
- Finalizing and posting pre-bills
- Preparing final bills for lawyer review and approval
- Submitting final bills to clients or coordinating with the E-billing team
- Transferring and deleting time and disbursements in accordance with lawyer instructions and firm billing policies
- Monitoring and reviewing billing systems to ensure client data is accurate and up to date
- Training new hires on billing procedures and systems
- Providing backup support to other Practice Group Billing Coordinators as needed
- Performing other duties as assigned
Key Competencies
- 3+ years of relevant experience in billing/accounting within a law firm or professional services environment, ideally with exposure to IP law
- Solid understanding of accounting principles and billing procedures
- Strong knowledge of E-billing systems, processes, and technical requirements
- Ability to work independently and as part of a team
- Exceptional organizational skills and ability to meet deadlines in a fast-paced environment
- High level of accuracy and attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Adobe Acrobat
- Excellent interpersonal and communication skills
- Bilingualism in French and English (oral and written) is considered a strong asset
- Willingness to work overtime during the month-end and year-end as required
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.