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Our client is a prestigious international business law firm with offices across Canada and the U.S., known for its commitment to professional excellence, client service, and a collaborative work environment. The firm is proud to foster a collegial culture where individuals from diverse backgrounds, experiences, and perspectives thrive.
About The Opportunity
This is an exciting opportunity to join a well-established Intellectual Property team in assisting in patent prosecution from beginning to end. This role is based in downtown Toronto, requiring the successful candidate to work 4 days a week in the office, and 1 day from home.
About The Position
- Preparing client correspondence, maintaining contacts and databases, and coordinating meetings and events.
- Managing incoming communications, scheduling, and calendar maintenance.
- Assisting with billing processes including time entry, WIP monitoring, and invoice preparation.
- Supporting file opening, conflict checks, and document organization.
- Coordinating with internal teams on proposals, pitches, and marketing efforts.
- Providing matter/project management support including budgeting and milestone tracking.
- Backing up colleagues when needed to ensure consistent support for legal professionals.
The Requirements
- Legal Assistant diploma or Office Administration post-secondary education required.
- Minimum 5 years of related experience, preferably in a legal or professional services environment.
- Experience in Patent Prosecution is essential.
- Familiarity with IP management systems such as Improtech is an asset.
- Strong knowledge of legal terminology, documentation, and procedures.
- Proficiency in Microsoft Office Suite.
- Exceptional organizational, communication, and interpersonal skills.
- Ability to manage multiple priorities with efficiency and precision.
- Team-oriented, proactive, and comfortable working in a high-pressure environment.
- Willingness to work occasional overtime as needed.
Compensation
The firm offers a competitive compensation and benefits package, along with ongoing opportunities for professional development and career growth. Employees benefit from a team-driven, inclusive workplace that values excellence, innovation, and balance.
David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.