Senior Administrative Assistant – ES2

This contract position for a Senior Administrative Assistant requires a proactive, detail-oriented professional who can manage executive schedules, administrative tasks, and office operations with minimal guidance. The ideal candidate is an experienced office administrator with a strong ability to prioritize competing demands, take initiative, and adapt quickly in a fast-paced environment. This role involves working independently to ensure the smooth functioning of daily operations, supporting executives, and maintaining efficiency in a high-expectation setting.

• Provide scheduling support for executives, managing competing priorities and coordinating complex calendars.
  
  
• Take ownership of daily office management, ensuring smooth operations with minimal supervision.
  
  
• Prepare agenda notes and organize key materials for meetings.
  
  
• Step in to cover administrative tasks during vacations to ensure continuity.
  
  
• Execute general administrative responsibilities, including document preparation, correspondence, and data management.
  
  
• Demonstrate initiative by identifying areas for improvement and streamlining processes.
  
  
• Adapt quickly to changing priorities with agility and a problem-solving mindset.
  
  
• Take a "how can I help?" approach, actively supporting the team and executives.
  
  
• Utilize Microsoft Office Suite (Excel, PowerPoint, Word, Outlook) and internal systems efficiently.
  
  
• Work with government, public sector, or construction industry experience preferred.
  
  
• Bring at least 2-5 years of experience in executive support or senior office administration.
  
  

This role is best suited for a go-getter who thrives in a fast-moving environment, takes initiative, asks questions when needed, and is eager to contribute to a high-performing team.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.